The City of Newberry: Who are We?

• A top-rated, rapidly growing community with a small-town feel
• Located in the spectacular region of freshwater springs and rivers
• A short drive from the theme park capital of the world (Orlando) and the world-class, sandy beaches of the Gulf and Atlantic oceans.
• Just down the road from the University of Florida (Go Gators!) in an area known for its diverse culture, historical sites, scenic beauty, and cultural events.
• In a State with no income tax, low sales tax, and beautiful seasonal weather

Why you’ll love it at the City of Newberry?

• You’ll get the satisfaction of having a direct impact on the community in which you work.
• You’ll be integral in your community’s development.
• You’ll be part of a transforming organization dedicated to developing a shared vision among team members.
• You’ll receive a competitive salary.

This position works under the general direction of the Building Official, is heavily customer service oriented, and requires a passion for public service coupled with a high degree of enthusiasm, self-reliance, and job proficiency. Requires excellent customer service skills for both internal and external customers.

Essential Duties and Responsibilities:
*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. The performance of lower-level duties may be required.

• Embraces the City's core values of Trust, Respect, Integrity, Accountability, Leadership, and Superior Service.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning core values including Teamwork, Respect, Accountability, Innovation, Leadership, and Superior Service.

• Performs intake and processing of building permit applications, building plans, and supporting documentation in SmartGov for permitting required by the City of Newberry and the Florida Building Code;
• Reviews building permit submittals, both on paper and online (SmartGov) for accurate, legible, and complete application documentation with job-specific information; notarizes approved documentation where required;
• Prepares plans for review by various disciplines specific to permit type;
• Routes permit plan reviews to Building Official and/or the appropriate Plans Examiner for review;
• Assists customers in submitting the correct type of application, both on paper and online, based on the scope of work presented;
• Calculates and processes permit application deposits, permit fees, and related payments associated with the permitting process;
• Processes payment of Cash, Check, or Credit Card on related electronic system and balances accounts daily;
• Reviews and monitors permit status for responses to plan review comments, revisions and verifies permits and plans are approved prior to permit issuance;
• Communicates, advises, directs, accepts, and applies payments using a variety of office software;
• Updates and registers licensed contractors with the City per established guidelines and legal obligations;
• Maintains an alphabetical and digital file of all verified contractor registration documents as required;
• Verifies property ownership through the Alachua County's Property Appraiser site;
• Verifies contractor licenses, general liability insurance, and workman's compensation are current;
• Prepares correspondence and answers inquiries from various officials;
• Prepares various reports monthly or per request for various departments.
• Reviews, research and responds to lien searches from the City Clerk.
• Acts as administrative assistant to the Building Official as required to include related work
• Submits work orders for release of power and water meters for City of Newberry or appropriate power companies.
• Performs intake and processing of business tax applications and supporting documents. Annually tracks renewal documents and fees, sends correspondence for renewal reminders and late notifications.
• Assist customers over the phone by providing information, and routes phone calls to appropriate staff. Schedules inspections for permits.
• Serves as back up for the City Magistrate meetings by operating AV equipment, operates city livestream and PowerPoint presentations. Maintains sign in sheet and creates meeting minutes.
• Maintains and updates building department website and online portal as needed.
• Records / e-files documents through online application. Notarizes city documents as needed.

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  Non-Essential Job Functions

• Performs other related duties as assigned.

• Minimum Qualifications

• High School Diploma or equivalent;
• Three (3) years performing administrative, data entry, and clerical work;
• Moderate proficiency in MS Word, Excel, Outlook, or similar software applications;
• Must possess or be able to obtain Notary Public Certification.
• Certified as an International Code Congress (ICC) Permit Technician within one year of employment.
• Superior customer service skills.

• Preferences:

• Experience with or Knowledge of Construction Trade and/or Permitting Processes;
• Customer Service Experience;
• Cash/Credit Handling Experience.

• Language Skills:

  The applicant must have the ability to establish and maintain harmonious relationships with other employees and the general public. The employee must be able to speak clearly and concisely and write detailed information and data in clear and proper English.

  Work Environment/ADA:

  WORK ENVIRONMENT/ADA: The position will entail primarily sedentary work requiring sitting, bending, stooping, kneeling, and standing. Must be able to move about an office. Must be able to look at a computer screen for long periods and operate a computer keyboard, and other office equipment requiring repetitive hand movement. The employee will work primarily inside an office environment but may be required to operate motor vehicles. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This is an onsite position.

  Lifting: 10-20 Pounds
  Environment: Primarily Inside of an Office Environment
  Vision: 20/20 or Corrected to 20/20
  Hearing: Normal to High Noise Levels