Job Summary

Under the direct supervision of the Program Supervisor, the Recreation Program Coordinator plans, implements, and administers a variety of recreational programming and athletic activities. The Recreation Program Coordinator is responsible for coordinating a comprehensive athletic program for all age groups, while interacting with all coaches, officials, athletes, and the general public.

Responsibilities and Duties

• Plans, organizes, coordinates and administers various indoor and outdoor recreational activities, special events, camps, and athletic programs
• To provide direction and oversight for all athletic programs and activities. Supervise the control, issuance and maintenance of all athletic equipment and facilities.
• Researches and prepares written and oral reports concerning various activities and events, including annual reports and special reports as necessary;
• Coordinate facility schedule with the Program Supervisor.
• Performs opening and closing duties as scheduled. Maintains a clean facility throughout scheduled shift.
• Attends meetings when called upon for sports and leagues in which the program participates.
• Greets the general public and answers questions; responds to inquiries from employees, customers, and others and refers, when necessary, to appropriate staff.
• Supervises recreation assistants, coaches, officials, and volunteers.
• Assists the Program Supervisor in developing and monitoring athletic budgets and revenues, compile data, complete reports, and maintain records for all of the athletic programs.
• Implements and promotes athletic programs, including the recruitment, training, and supervision of volunteers and interns.
• Works with Grounds Crew on field prep for programs and events
• Completes any and all necessary paperwork such as inventory sheets, incident reports and daily reports.
• Coordinates with other organizations and associations as needed to implement programs and activities.
• Accompanies participants either locally or out of town in conjunction with assigned programs or events.
• Maintains an inventory of all equipment and supplies that apply to the athletic programs and events.
• Ensures that the programs, activities, facilities and equipment follow all appropriate safety rules and regulations.
• Creates a welcoming, caring, and professional environment for all residents and staff.
• Provides direction and oversight for all programs and activities. Supervises the control, issuance and maintenance of all equipment and facilities.
• Confers with public, conducts meetings, disseminates information, receives and handles complaints and problems in an effective and customer friendly manner;
• Attends workshops, seminars, conferences and other professional development opportunities in order to keep abreast of trends and changes in the field;
• Handles additional tasks as needed.

Minimum Qualifications

Knowledge, Abilities, and Skills:

• Knowledge of various athletic programs, recreational programs, special events, facility safety, facility development, equipment safety, operating budgets, policies and procedures.
• Knowledge of office procedures, methods, and equipment including computers and applications such as word processing, spreadsheets, databases, websites, social media and point of sales systems.
• Ability to motivate and provide encouragement for participation in athletic programs; implement multi-faceted athletic program; identify community athletic needs and recommending programs to fulfill them; administer first aid for minor injuries and exercise sound independent judgment with general policy guidelines.
• Ability to arrive on time as scheduled. Provide excellent customer service by being friendly, tactful, courteous and by maintain an alert and professional posture at all times. Maintain an acceptable appearance at all times as to both dress.
• Ability to be detailed-oriented and organized to manage all aspects of an athletic program. Written and verbal communication skills are important to interact with a variety of people ranging from athletic participants, coaches, officials and the general public.
• Ability to work under pressure and with tight deadlines. Must be flexible and capable of multi-tasking since many of the actions required to manage an athletic program must be arranged concurrently.
• Ability to pass a standard background check, pass a physical exam and pass a standard drug screening.
• Ability to maintain or acquire a valid driver's license.
• Ability to acquire and maintain a certification in CPR and first aid.

Education and Experience

High school diploma or equivalent

Bachelor’s Degree (preferred)
Two years of relevant recreational sports programming is preferred.
One year of recreational sports supervision or equivalent is preferred.

Physical Demands and Working Environment

The conditions herein representative of those must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is primarily preformed in an indoor and outdoor environment.

Physical: Primary functions require sufficient physical ability and mobility to walk, stand and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, climb, reach, twist, grasp and make repetitive hand movement in performance of daily duties, to climb heights on ladders, to lift, carry, push and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles and verbally communicate to exchange information.

Expectations Of All Parks & Recreation Employees

• Learn and demonstrate an understanding of Parks & Recreation Department divisions and team goals.
• Serve and meet the needs of all patrons.
• Ability and willingness to work as part of a team, to demonstrate team skills and to perform and share team responsibilities.
• Ability to assess his/her work performance or the work performance of the team.
• Plan and organize his/her work, time and resources, and if applicable, that of subordinates.
• Contribute to the development of others and/or the overall organization.
• Produce desired work outcomes including quality, quantity and timelines.
• Communicate effectively with peers, supervisors, subordinates and people to whom service is provided.

The City of Newberry is an Equal Opportunity Employer. The Americans with Disabilities Act requires the city to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.

To perform this job successfully, an individual must be able to perform all the essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. The job functions described are not to be construed as a complete statement of all duties performed. Employees may be assigned additional duties by management as deemed necessary. Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this job description.

The City of Newberry has the right to revise this job description at any time. This description does not represent in any way a contract of employment.