The City of Newberry is a fast-growing, forward-thinking municipality committed to operational excellence, financial stewardship, and superior public service. From supporting community development and municipal operations to serving residents at Champions Park and beyond, our Finance & Administration team plays a vital role in keeping the City running efficiently and responsibly.

We are seeking a highly capable, detail-oriented Staff Assistant to provide executive-level administrative support to the Assistant City Manager/CFO and operational support across Finance & Administration — including Human Resources, Purchasing, Payroll, Budget & Accounting, Customer Service, the Community Redevelopment Agency (CRA), and Champions Park.

This is more than an administrative position. It is a trusted, high-impact role that directly supports City leadership and contributes to the operational success of a growing organization.

What You’ll Do

Executive & Leadership Support

• Serve as a key support partner to the Assistant City Manager/CFO.

• Manage scheduling, meetings, correspondence, and executive priorities.

• Prepare professional, accurate reports, presentations, contracts, and official communications.

• Track deadlines, action items, and follow-up needs to ensure departmental goals stay on schedule.

• Coordinate travel and logistical arrangements for leadership.

Operational Excellence

• Assist with bank reconciliations and transaction verification.

• Process purchase requisitions and support departments with purchasing procedures.

• Review vendor packets and establish vendors in the accounting system.

• Reconcile purchasing card transactions and process approved payments.

• Review invoices for accuracy prior to payment routing.

Records & Compliance

• Maintain organized electronic and physical records.

• Protect confidential financial and personnel information.

• Assist in preparing documentation for audits and compliance reviews.

• Support bid advertisements and procurement notices.

• Maintain the Finance & Administration web page.

Service & Coordination

• Deliver exceptional customer service to both internal departments and external stakeholders.

• Coordinate departmental and citywide training efforts.

• Track continuing education requirements.

• Assist with cross-departmental initiatives as assigned.

Who You Are

You are:

• Highly organized and detail-driven.

• Professional, polished, and discreet.

• Comfortable working independently while supporting leadership.

• Able to manage multiple priorities in a dynamic municipal environment.

• Confident handling financial and sensitive information.

• A proactive problem-solver who takes initiative.

Minimum Qualifications

• Two (2) years of progressively responsible administrative experience.

• High school diploma or equivalent required; Associate’s degree preferred.

• Experience in bookkeeping, finance, purchasing, or customer service preferred.

• Proficiency in Microsoft Office applications.

• Strong written and verbal communication skills.

• Ability to maintain strict confidentiality and high accuracy standards.

Why Work for the City of Newberry?

At the City of Newberry, we don’t just fill positions — we build careers.

You will be part of a team that lives out our core values daily:

Teamwork | Respect | Accountability | Innovation | Leadership | Superior Service

We are committed to:

• Professional growth and development

• Cross-functional collaboration

• Operational transparency

• High ethical standards

• Serving our residents with integrity and excellence

As our community continues to grow, so do the opportunities to make meaningful contributions.

Work Environment

Work is performed in a professional municipal office setting with regular interaction with City staff, leadership, and the public. The role requires sustained focus, attention to detail, and the ability to manage interruptions while maintaining professionalism and confidentiality.
Hybrid work available with a minimum of 20 hours a week in office. 

Equal Opportunity Employer

The City of Newberry is an Equal Opportunity Employer and complies with the Americans with Disabilities Act (ADA). Reasonable accommodations will be provided to qualified individuals upon request.

This description is not intended to be a comprehensive list of all duties. The City reserves the right to revise or update this job description at any time. This position description does not constitute a contract of employment.